Tender & Proposals Coordinator
Are you highly organised, detail-oriented, and looking to make a real impact in a growing business? We’re looking for a Tender & Proposals Coordinator to support and coordinate the entire tendering process, from spotting opportunities to submitting standout bids that win work.
In this vital role, you’ll help drive business growth by ensuring the smooth, timely, and high-quality preparation of tenders in line with client expectations. You’ll work closely with internal teams across commercial, operations, and technical areas to bring together compelling submissions that give us a competitive edge.
What you’ll be doing:
As the Tender & Proposals Coordinator, you'll be responsible for identifying and tracking new opportunities across procurement platforms and industry channels, registering interest, and managing correspondence on tender portals. You’ll lead the coordination and submission of bids, ensuring compliance with all client requirements, deadlines, and brand standards. This includes drafting and proofreading content such as company information, team CVs, and case studies. You'll collaborate closely with internal stakeholders to gather the necessary inputs and documentation, manage clarification questions, and maintain effective communication throughout the bid process. Additionally, you’ll keep the tender tracker/register updated, maintain a library of supporting materials, and support post-submission reviews to help improve future performance. Your ability to handle confidential information with professionalism will be essential to your success in this role.
About you:
Experience in a tender/bid administration, procurement support, or business development environment.
Strong understanding of public and/or private sector procurement processes.
Confident in using e-tendering portals and platforms.
Excellent organisational skills with the ability to manage multiple deadlines and priorities.
High attention to detail and commitment to quality.
Strong written and verbal communication skills.
Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
A proactive, self-motivated attitude with a willingness to take initiative.
About us:
4site Consulting is a specialist Health & Safety consultancy supporting Commercial and Residential Property Management across the UK. Since 2006, we've delivered practical, down-to-earth compliance solutions tailored to the property industry.
As a family-run business, we value strong client relationships and consistent, high-quality service. Our experienced advisors and support team work closely to provide accessible, reliable, and cost-effective support.
If you’re collaborative, purpose-driven, and ready to make a difference in a dynamic and supportive team, 4site could be a great fit.
Benefits:
Company pension
Company events
23 days annual leave plus bank holidays
Christmas close down
Professional membership reimbursement
All tech, equipment and PPE provided that is required for your role
Company-funded role relevant training and development.
Salary:: £28,000.00-£32,000.00 per year